OtisIO for healthcare
The right people on every shift, in every healthcare setting.
See who is on shift at every site right now, who is booked for tomorrow, and whose first aid certificate or professional registration runs out next month. Staff clock in on a tablet on site or on their own phone, the rota catches missing training for you before a shift goes out, and approved hours go to payroll without anybody typing them up.
No credit card required.
Updated September 2026
In their words
Otisio is a game changer! It's made tracking staff hours effortless and streamlined our HR processes. It's one of those systems you quickly realise you can't imagine working without.
Made for healthcare, covering every setting.
Anywhere the rota has to be filled by people with the right training, it works the same way. You name your own roles and your own certificates.
- Pharmacies
- Hospitals
- GP surgeries
- Dental practices
- Vet practices
- Care homes
- Clinics
- Opticians
- Hospices
- Physiotherapy practices
- Health centres
- Private hospitals
- Laboratories
- Urgent care centres
- Podiatry clinics
- Mental health services
Rotas and cover
The right people on every shift, with mistakes caught before the rota goes out.
Clocking in
A tablet on site, or staff phones with a location stamp.
Training and registrations
First aid, safeguarding and professional registrations, with reminders.
Staff files and payroll
Right to work, DBS, signed policies and timesheets ready for payroll.
The problem
Every healthcare setting runs on qualified people: the right registered professional on shift, and support staff with their training in date. Most managers keep the rota in one place, the training dates in a spreadsheet and the hours on paper, so the question of who is qualified to be on tomorrow only gets asked when something goes wrong. Put the rota, the training record and the clock in one place and the rota answers it for you.
01
A rota that catches mistakes for you
Build the week for each site and publish it to everyone's phone. As you go, the rota catches mistakes for you: a double booking, somebody on annual leave, somebody who said they are not available, too many hours in a week, too little rest between shifts, a long shift with no break, and a certificate the shift needs that the person does not hold on that date. You see it straight away, before the rota goes out, so building the week is a breeze.
02
Training and registrations, always in date
Keep every certificate your team needs on their profile: first aid at work, basic life support, manual handling, infection prevention and control, safeguarding, information governance and fire safety. Professional registrations sit there too, whoever the regulator is: the GPhC for pharmacy, the NMC for nurses and midwives, the GDC for dental teams, the HCPC for health and care professionals and the RCVS for vets. Each carries its expiry or renewal date, reminders go out before it is due, and one screen shows who is in date and who is about to lapse. Your own training runs in the app too: build a course from written notes, files, videos and a quiz, give it to a whole role, and see who has finished it.
We set it up for you
Tell us your sites, your roles and the training each shift needs, and we will get OtisIO ready with every professional registration and renewal date in place. Your team starts on day one.
03
Who is on site right now
The register shows who is clocked in at every site this minute, with their role, so you can see the right people are on before you open. It is built from real clock-ins rather than the rota, so a late start shows up straight away. Staff clock in on a tablet you already own, with a code and a PIN, or on their own phone with a location stamp, and every clock-in lands on the same timesheet, split by site, ready for payroll.
04
Right to work, DBS and signed policies
Right-to-work checks and DBS certificates sit on each person's file with expiry dates and reminders. Send a contract or a policy for signature on a phone, and each signature is kept with who signed, when, and which version they signed.
Built from these features
Made to work the way you work
You should not have to change how your practices run to fit a system. Tell us how you do things and we will shape OtisIO around your rotas, your roles and your sites.
Questions from healthcare teams
Which healthcare settings is it for?
Any setting that runs a rota of trained people: pharmacies, hospitals, GP surgeries, dental and vet practices, opticians, care homes, clinics and more. Nothing in it is tied to one setting: you name your own roles and your own certificates.
Can it track professional registrations and first aid?
Yes. Add a registration or a certificate with its renewal or expiry date, whether that is GPhC, NMC, GDC, HCPC or RCVS registration, first aid at work or basic life support, and reminders go to the person and to you before it is due. Mark a shift as needing one and the rota catches it when you book somebody who does not hold it. Certificates come with the Pro plan.
Will it catch me booking someone without the right training?
Yes. The moment you assign the shift, the rota shows that the person does not hold what the shift needs on that date. A manager covering an emergency can still go ahead knowingly, and if your policy is stricter, one setting makes a missing certificate stop the booking instead.
Can staff clock in without a machine on the wall?
Yes. Any tablet you already own becomes the clock-in point on site, and staff can also clock in on their own phones with a location stamp. If a phone has no signal, the clock-in is saved with the time it was made and sent when signal returns.
Does it handle several sites?
Yes. Each site has its own rota and register, staff can work across several, and you can see every site at once. Growth covers up to three sites and Pro has no limit.
Is this a clinical or patient system?
No. It runs your staff: rotas, clocking in, timesheets, leave, training and documents. It does not hold patient records or prescriptions and does not connect to NHS or regulator systems, so you run it alongside your clinical system.
What does it cost?
Free for up to 10 people at one site, with no time limit and no card. Paid plans cover your first 30 people for a monthly fee, then a set price for each extra person. Certificates, courses and staff files come with Pro.
Let us set this up for you
Tell us how your practices run and we will get OtisIO ready: your sites, rotas, roles and professional registrations, so your team can start on day one.
No credit card required.