The admin tour
A week of running your team, in seven chapters
This is the product from the admin's chair: plan the week, let the day run itself, approve the exceptions, pay people correctly and see the whole estate. Real screenshots, no email gate, no "book a demo" games.
01 · Thursday, 16:20
Next week's rota goes out before you go home
You plan against reality, not a blank grid. Copy the week that worked or start from a template, then drag shifts while the software checks your work as you go.
- Cost, not just coverage
- Total labour cost recalculates with every drag, so overtime shows up while you can still fix it, not on the payroll run.
- Clashes flag themselves
- Double bookings, approved leave and missing rest breaks are flagged on the shift as you place it.
- Publish once, everyone knows
- Publishing notifies the whole team on their phones. Nobody texts you on Sunday night asking when they start.
- Gaps fill without a phone round
- Uncovered hours go out as open shifts. Eligible staff claim them from the app, first come or approval first, your rules.
02 · Monday, 08:00
The day runs itself. Exceptions come to you.
Everyone clocks in on whatever is closest: their phone with a GPS check at the punch, the iPad kiosk by the door, an NFC tag on the wall, or the Mac menu-bar pill at a desk. You do not watch it happen. You see the short list of things that need you: late starts, no-shows, punches outside the site radius, missed patrol checkpoints.
- Phone: GPS checked at clock-in and out, never tracked through the day
- iPad kiosk: PIN for everyone, opt-in face recognition, even on a ten-year-old iPad
- NFC tag by the door: a two-second tap, written by you from the app
- Mac menu-bar pill: office staff punch without opening a browser
The iPad by the door is the clocking-in machine
No £99-a-head biometric wall unit. Any iPad becomes the kiosk: PIN for everyone, on-device face recognition for staff who opt in, and the GDPR consent flow is part of activation, not your problem to paper over.
How the face kiosk works
03 · Friday, 09:30
Timesheets that only need you for the exceptions
Every punch is matched against the scheduled shift. Hours that line up approve in bulk with one click; what lands on your desk is the short list of variances, each one with the shift, the punches and the flag side by side.
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Approve the pile, review the exceptions
Matched hours clear in one action. A 40-person week is minutes, not a morning.
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Export in payroll shape
Approved hours export by person and pay type, basic, overtime and night, as a CSV your payroll software imports directly.
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Lock the period
Once exported, the period locks. Nothing moves under your feet after payroll has run.
04 · Through the day
The day-to-day, out of the group chat and onto a board
Opening checks, closing checks, the weekly fire-alarm test: recurring checklists assign themselves to whoever is on shift, with photo proof where it matters. You see what got done without asking, and what did not, without finding out later.
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Forms you build yourself
Accident reports, vehicle checks, site inductions: drag-and-drop form builder, and every submission searchable in one place instead of a drawer.
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Inspections with scores
Scored inspections show a site slipping before a client tells you. Failures can raise follow-up tasks automatically.
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Assigned to the shift, not the person
Tasks can target whoever is on duty, so the rota decides who does the walk-round, not a stale name on a list.
05 · The yard
Know where the kit is, and who signed for it
An equipment register that works from radios and drills up to plant. Kit is signed out to a named person with an on-screen signature at handover, carries a due-back date, and goes overdue loudly rather than quietly disappearing.
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A signature, not a shrug
Handover captures a signature and condition photos on the spot. "It was already broken" stops being an argument.
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Due-back dates that chase themselves
Overdue kit is flagged to you and nudged to the holder automatically.
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Faults become work orders
Log a fault against an asset and raise the work order in the same place, so the repair trail lives with the kit.
06 · The office hour
HR that lives next to the rota, not in another tab
One profile per person: right-to-work documents, contracts signed electronically, an onboarding checklist for every new starter, and training records that warn you before a certificate expires, SIA licences included.
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Leave that shows its cost
Approving a request shows the rota impact first, and UK bank holidays import themselves from the GOV.UK feed, substitute days included.
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E-sign, filed where you will find it
Send a contract or policy, watch it come back signed, and it files itself against the person.
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Expiry dates that come to you
Training, licences and reviews surface ahead of time. Nobody works a door on a lapsed badge.
07 · Monday, 08:45
The whole estate on one screen
Locations, teams and comms are organised around your sites, and the organisation view rolls them up: who is on shift right now, hours against labour cost, attendance, task completion and training compliance, estate-wide or drilled into one site, one team, one person.
Dashboards are role-based, so a site manager sees their site and you see everything. Pro plans add a full activity audit log; Enterprise can enforce two-factor authentication for every account.
Meanwhile, on their phones
Your staff just see their week
Everything above lands for them as one simple app: their shifts, a clock-in button, swaps, leave and chat. On iPhone, the shift timer sits on the lock screen until clock-out. No training day required.
Small team? It's free. Properly free.
Up to 10 people at one location, with rotas, a time clock, tasks, chat, announcements and time off included. No time limit, no card, and no nagging to upgrade until you actually grow.
The next chapter is your own team
Screenshots only say so much. Add your people, build a week and watch Monday run itself: free for 14 days, no card.
No credit card required.